How To Set Up A Group Email In Google Mail

Creating an e-mail group in Outlook is incredibly useful if you lot find yourself emailing the same group of people.

Y'all won't take to manually add member email addresses each time you blazon out group emails anymore.

Merely how do y'all go about making 1?

In this article, I'll get over what an Outlook group is and how to create an electronic mail distribution group from your Microsoft Outlook contacts. I'll also show you how to edit these groups and transport emails to them.

This Commodity Contains:

(Click on the links beneath to jump to a department of your choice)

How to Create Group in Outlook
- For Windows Platforms
- For Mac Platforms
- For the Outlook Web App
How to Send an Email to a Contact Group in Outlook
How to Edit a Contact List in Outlook
Outlook Basics

Let's get started!

How to Create an E-mail Group in Microsoft Outlook

The process of setting up an Outlook contact list varies slightly depending on whether you apply Windows, Mac, or the Outlook Spider web App (OWA).

Let's take a expect at how to set a distribution group on each platform:

A. For Windows Platforms

Here'south how you lot tin hands create a distribution list in Outlook on Windows:

Step i

To create a new grouping, first open Outlook. And then, go to the navigation pane and click on the People icon (the small icon to the lesser left of your screen).

Alternatively, you tin also select New Items > More Items > Contact Grouping from the Home tab.

Step 2

Under My Contacts, select the folder in which you want to relieve the contact group. About people tend to save the new contact grouping in the contacts binder.

Note : For this article, I obtained several sample contacts from this website .

Stride 3

Select New Contact Grouping from the Dwelling tab in the superlative ribbon.

Pace 4

Prepare a group proper name for your contact group in the proper name field.

Step v

Click add members and choose to add member emails "From Address Book," "From Outlook Contacts," or "make a new contact."

Hither'south what each of these means:

From Address Book – This usually contains the email IDs of people in your organization.
Outlook Contact Listing – This contains primarily a set up of external contacts that you lot've stored in a Microsoft Outlook contacts folder.
Brand a New Contact – This enables you to create a new contact to add together to the list.

If the list of contact emails only contains a group of people from your visitor, you can too add multiple people through your house'southward global accost list. (A global accost list is an electronic address book that contains the contact information of everyone in an organisation.)

Note : If you need to add member emails over again to your listing of business or personal contacts , just select the list and click Add members to repeat the procedure.

Step 6

One time you lot select members and terminate setting your contact grouping, click Save & Close, and the Members box will disappear.

Once you click Save, you can test your group by sending a new electronic mail to your group contact listing.

Annotation: If you want to add an Outlook distribution list to a contacts binder on Outlook, you can do and then using the binder pane.

Dorsum to contents

At present that I've covered how to create a list of contact emails for Outlook on Windows let'south expect at the distribution list procedure for Mac systems.

B. For Mac Platforms

Follow these steps to create grouping in Outlook for Mac devices:

Step one

Open up Outlook, go to the navigation bar and click on People.

Paradigm source: support.microsoft.com

Step 2

So, select Abode > New Contact List from the navigation bar to create a new group.

Stride 3

When the contact group window pops up, set up a group name for your list of contact emails.

Step four

Select Add just below the navigation bar and select members using their email address to add together a contact to the contact listing.

You tin can continue adding multiple people to your new group through the members' box.

Y'all can even add an existing list of contact emails to your new list.

Footstep v

When you select members and finish your contact list, click on Save & Close, and the members box volition disappear. After y'all click salvage, you can test your contact group by sending a new email to your list of contact emails.

Back to contents

Now that I've covered how you can create an email group on Outlook for Mac, let's wait at setting up an email group on the Outlook Web App (OWA).

C. For the Outlook Web App

Here's how you can prepare up an electronic mail grouping on the Outlook Spider web App:

Pace 1

Become to the Outlook spider web app (OWA) and click on the Contacts icon on the left side.

Footstep ii

Click on the minor arrow adjacent to the blue New contact push and select New group from the driblet-downwardly card.

Stride 3

When the dialog box opens, blazon in the name of the contact group that you desire to create. Y'all tin can type in the group content in the clarification field, and then click on Create.

Step iv

Type in the electronic mail addresses or names of the contacts yous want to add to the email grouping. Once you've selected contacts to add to the group, click on Add together, and you're done!

If you're the group owner, y'all can easily find the groups you've created. Simply click on the three lines on the people page and and then become to Groups > Owner.

Dorsum to contents

I've covered how yous tin create an email group on Windows, Mac and the OWA.
Simply if you're the group owner, how do you transport emails to your Outlook distribution list?

How to Send an E-mail to a Contact Group in Outlook

Here's how to send emails to an e-mail grouping with multiple people you've created on Outlook:

On Outlook, open up a new electronic mail bulletin and type in the trunk and subject area. In the To field, instead of typing in mail addresses, start typing the grouping ID.

When the prompt appears, click on it and hit Send – your email volition be on its mode to members' inboxes.

That'south all you need to practice to send group emails to a contact group on Outlook.

Back to contents

At present that nosotros've seen how you can send group emails to your Outlook distribution listing, let'south see how a group owner can edit the contact listing.

How to Edit a Contact Listing in Outlook

What if y'all want to add a new email contact or change the grouping ID of an existing group ?
It'south elementary!

Just open Outlook and blazon a new message. And so, type in the group ID in the 'To' field. Then, right-click on the listing and select 'Edit Contact.'

The contact group tab volition then open, and you tin add new members or remove members from the existing group easily!

Note : This process remains largely unchanged irrespective of the platform yous use with Outlook.

Back to contents

At present that I've covered all y'all need to know about Outlook email groups, let'southward take a expect at the types of groups on Outlook.

Outlook Basics

At that place are 2 types of email contact groups in Microsoft Outlook:

A. Microsoft Office 365 group

This type of group is centered around one "group email accost."

An Role 365 group allows team members to admission emails sent to one accost from a shared mailbox. For example, a projection team that shares a group electronic mail address is a Microsoft Office 365 group.

Anyone who sends an e-mail to the team can send information technology to the shared mailbox of the Office 365 group. This way, they don't take to send separate emails to each grouping fellow member.

Since the whole group has access to a shared mailbox and grouping agenda, coordinating emails and group conversations is much easier!

B. Outlook contact group

This is the kind of group that we covered in this article.

A contact grouping (also known as a distribution listing) is a collection of e-mail addresses you can e-mail together.

Members of a new contact group don't share the same email address — and don't fifty-fifty take to be part of the same organization. They can be pretty much anyone y'all want to transport emails to as a group!

After setting up the grouping, you tin send emails, calendar invitations, and reminders to all your group members with just one click. When you send an email to the group, it will get delivered to each recipient.

Note: Outlook email groups are not the same every bit a calendar group that lets you create shared calendars.

Back to contents

Wrapping Upward

It'southward really easy to set up a contact group on email clients like Microsoft Outlook and Gmail, regardless of what platform you use.

You can follow the steps I've mentioned in this article to create groups with multiple people on Windows and Mac versions of Microsoft Outlook as well equally the OWA.

Ajay is the founder of GMass and has been developing electronic mail sending software for 20 years.